We all know just how much of a mess our desks can become, hindering our ability to perform even the most basic functions.
With disorganized tables come inefficiency, lower productivity, and an irritable mood, all of which drastically affects your performance. No one is happy when they can’t find what they’re looking for on their work desk. Even a misplaced pen can give rise to a lot of anger!
You Need an Organized Work Desk
The importance of a clean and organized work desk is something probably known to everyone. But still, a lot of us find it tough to keep everything organized.
Not only does a clean desk helps to lift your mood it also aids in completing the work faster, boosting your productivity levels and helping you achieve a positive attitude during work, potentially eliminating signs of weariness and laziness.
What it provides you with is a clear focus (everything is where it is supposed to be!) and a calm and spacious environment for you to work in.
A desk is a primary hub and central focus of a working area. To keep it organized is imperative for effective functioning. Your work area demands space, objects such as stationary holders, file holders, and paperweights to keep things tidy and together as well as other things such as notepads for serving as reminders.
How to Organize Your Work Desk
Listed below are some habits and objects you can use to keep your desk functional and organized:
1. Keep a Trash bin Near
One of the best habits you can develop for cleanliness is disposing of your garbage and trash immediately. Crumpled paper balls and useless papers lying on your desk clutter your table and make it messier than it should be. Keeping a trash bin near or beside your desk can help you de-clutter your table, make it cleaner as well as neat and tidy, leaving you with more space available.
2. Schedule Cleaning
Complementary to the habit above, is the one where you can schedule your desk cleaning time. Appoint or designate a particular time to throw away piles of paper and trash such as pencil sharpening and stapler pins. It can be very week or even monthly.
Think a paper might be important? Keep in a separate file, and if it doesn’t come in use even after a month, it is better for you to dispose it. You can even take a picture and save it in your computer for later viewing, if necessary.
3. A Desk With Drawers
You should keep your supplies within reach. Stationary, folders, notepads, and computer or laptops are all essential things that should be easily accessible, and in the center to reduce the time spent rummaging through objects to find them.
Important files should be kept in the top drawer, and likewise, the rest of the drawers should be used according to the need and priority of things and articles kept inside them. Assigning places to your things is important. When you know which of your items are placed, you won’t be spending time rummaging through every drawer for every little piece of stationary when needed.
Likewise, things such as blank papers, empty files, clips, pins and items you don’t currently need but will use in the future need to be stored away, in a place such as the last drawer of your desk.
4. Filing Trays
Desk filing trays can greatly reduce disorder and the mess at your table. The tray can provide a place for stacks of paper, official mails, letters, research articles, documents, etc.
5. Don’t Go Overboard with Reminders
Reminders serve as a useful tool for management and keeping to deadlines. However, too many reminders and outdated post-it notes can take up a lot of visual space. Large calendars, reminders and too many notes can cause the actual important events to be ignored and prevent the urgent ones from being acted upon.
7. Personal Items
A lot of personal items on the work desk are a major reason why your work area can be terribly disorganized. From coffee mugs and hair brushes to makeup and photo frames anything irrelevant and not work related needs to be swept off from the desk. These items usually hinder work performance and make essential things inaccessible.
Ridding yourself from these items will de-clutter your desk, free you from stress and help you work faster and improve functioning. Why is the birthday card from last year still on your desk? Keep it in a drawer or file.
8. Always Have Free Space
Maintaining free space towards your right or left-hand side will prove to be extremely beneficial during work. Your work space should be wide enough for you to immediately review work, sign, and edit documents, etc. without you first having to move things out of your way.
9. Digital Storage
Storing and doing work digitally can help you achieve a neat desk. You can use and put up post-it notes on your desktop or laptop rather than sticking them on your table. Not only will this avoid clusters of unwanted papers as they tend to fall, but they will help you minimize trash.
10. Limit Supplies
Do you really need all those different colored pens on your desk? Limiting office supplies is also an effective way for de-cluttering. Stacks of unnecessary papers, notebooks and extra pens, pencils, staplers and punching machines can come between your work and items of immediate use. When in a hurry these things will hinder and stop the flow of work.
11. Prioritize Work
Another way to organize your desk is by prioritizing your work. Only the urgent and important work should be kept on the desk. The rest of the files, folders, and papers should be stacked in a pile at a corner, or kept in a drawer.
Enhance efficiency, the productivity of work and cleanliness of your desk by applying the F.A.T process, whereby upon receiving new information or tasks, you file it right away, then act on it, and then toss it either in the trash or the recycle bin.
Applying this process can do wonders for your work and your mind. Not only will you be stress-free but even your clean desk will help you finish your work faster.
12. Avoid Eating on Your Desk
Lastly avoid eating on your desk. Not bringing utensils, coffee or tea mugs and other things will help you keep your desk tidy. It eliminates the possibility of liquid spills, crumbs, and dirt sticking to your work and helps you de-clutter your table and rid it of unnecessary items that do not belong on your desk. So, eat away from your place of work.
All these habits will ensure that you have a stress free, clean, and spacious environment for work. You might not realize this now, but a clean working desk will indeed give you peace of mind; boost your mood while encouraging better work performance. Remember, an organized desk equals greater efficiency.